Going into Schools: A Few Tips for Writers

Following on from last week’s post aimed at teachers, this week I want to look at it from the writer’s perspective.

Going into schools is something a lot of writers do, whether to give talks or to facilitate workshops. If your writing is aimed specifically at young people, it can be a great way to connect with your readership. Even if you write predominantly for adults, working in schools can still be hugely rewarding. But if you just go in without thinking it through properly, then it won’t be any good for anyone.

Arts Award Discover, Shap Primary School

The first thing you need to ask yourself is: why do you want to go into schools?

Usually, we talk about what the workshop participants (i.e. the children / young people) are getting from the workshop. But I think it’s just as important to think about what you’re getting out of it as a writer. Because whatever reason you have for doing the workshop, this will impact what the children get out of it, too.

MONEY:

School visits can be lucrative. The Society of Authors publishes suggested rates for school visits (though be aware that these tend to be lower outside London, and a lot of arts organisations will have standard daily / half-day rates for delivery, which tend to be lower than this) – and as we know, when you’re a writer, money isn’t something to be sniffed at. So if part of the reason you’re doing a school workshop is because you need to pay your electricity bill, then that’s fair enough. After all, you need to fund your writing time somehow. But if money is the only reason for working in schools – if you don’t actually enjoy working with children, or you feel that it’s a bit of a grind having to get through the lesson – then you probably need to reconsider. After all, you can always pay your electricity bill by working in your local pub instead.

PROMOTING YOUR NEW BOOK:

This applies mostly to children’s / YA writers, because if you’re going into a primary school to promote your new erotic novel, then you need to think long and hard about your target audience. But school visits can be a valid way to promote your work. If you’re published by a traditional publisher, they may well be able to liaise with you on this (or may even organise these visits for you). If you’re self-published, you’re going to have to organise these visits yourself. Either way, remember that children tend not to bring enough money to buy books into school on a daily basis. If you want these visits to encourage sales, then you might want to liaise with teachers ahead of time, so that schools can organise for any children who want the book to ask parents and then bring the money with them. At the very least, send a follow-up letter home after the workshop, telling parents where they can buy the book.

GIVING SOMETHING BACK:

We’ve all had formative people or moments or experiences on our journeys to becoming writers. We’ve all had people who’ve inspired us. So it follows that a number of us will want to go on and inspire others on their own creative journeys. Obviously this doesn’t mean that everyone you teach will end up becoming full-time writers – but I think it’s important that that kind of creativity is given a place in schools.

BECAUSE IT HELPS YOU WRITE:

Sometimes, I get home from a school workshop and I’m dead on my feet. The last thing I want to do is to pick up a pen and write anything of my own. This makes sense – after all, I put a lot of effort and energy into leading workshops. But sometimes, I leave a school and I’m buzzing with ideas of my own. Often, children have much more ready access to their imaginations than adults do. Particularly primary school children, who still play regularly. And being surrounded by this kind of imaginative fire can be great for refreshing your own creativity.

Arts Award Discover workshops

So. What do you need to know going into a school?

  • Agree everything in advance. I talked a bit about this in last week’s post, but it’s worth saying here as well. Make sure you know before you arrive exactly what’s expected of you. How long will each session be? How many children will you be working with? How much are you being paid?
  • Set out your terms for teachers / organisers. This includes expectations such as there always being a member of school staff (teacher / TA / librarian) present during the workshop, and your window for getting paid. Setting this stuff out doesn’t have to be unpleasant or demanding – you can absolutely do it politely, and the payment info can go on your invoice – but it’s worth making sure everyone is on the same page before the day of the workshop.
  • Related to this: know your terms. It’s up to you what your terms are, but you probably want to know them before you set about planning the school visit (though of course, they may well be flexible once you start talking to the school). For instance, my general terms are:
    • Another member of staff must be present at all times during the workshop. (This is a safeguarding issue, but it also makes the workshop more productive, as there’s extra teacher support for the children.)
    • Maximum number of children in a workshop (usually around 30, ideally lower).
    • I charge travel expenses to the school: either a fixed amount or HMRC rates of 45p per mile, depending where the school is.
    • Payment should be within 30 days of invoice (unless otherwise agreed). I also make it clear on my invoice that statutory interest will be charged on overdue payments.
    • Cancellation policy: this isn’t something I usually set out explicitly, but it’s probably something I ought to do. For instance, what happens if I have to cancel, or if the school has to cancel, or if extreme weather makes the workshop impossible etc.
  • Check about photo permissions. The school may want photos of you interacting with their pupils, to use on the school website, so be aware of that going in, and if you have a particular problem with it, make sure you mention it. On the other side of the coin, if you want to take photos of the childen to use in your own publicity, make sure that the school has photo permissions for all the children involved, and check that this extends to you taking / displaying the photos as well. (If this is particularly important to you, you may want to flag it up in an email ahead of time – as some schools will have to get extra permissions in order to let you use the photos.)
  • Do you need a DBS? The general rule is that if you’re working with a group of children regularly, then you need one. But if you’re just conducting a one-off visit, where another member of staff will be present the whole time, then you don’t. The Society of Authors has some great clarification on this. Be aware that sometimes the school will ask for a DBS when you arrive, even for a one-off visit. If you have one anyway, then feel free to show it to them. If you don’t, then it’s good to know for certain that you don’t need one, and that you can direct the school to the Society of Authors, or the Department for Education guidelines.
  • And finally: enjoy it!

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If you have any more advice on going into schools as a writer, please do leave a comment below. In the meantime, check out this excellent resource from the Society of Authors.

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